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Financially, TSO pays for itself in a multitude of ways.

• The monthly fee for TSO is less than 2 hrs of your shop labor. So if you convert even 5 minutes per day (total) of techs doing billable work instead of paperwork it has more than paid for itself. And that’s 5 minutes per day total, not even 5 minutes per tech.
• And it will save hours per month of your time, eliminating the endless paper shuffling and double-checking of manual ‘time and labor’ paperwork needed to get accurate bills out the door.
• But far more importantly, every shop owner secretly admits to the loss/shrinkage of miscellaneous parts and labor that go into every project that you just can’t bill – either because you can’t track that much detail, or because even if you did it would take more time than it’s worth. But with only 10 seconds per scan, every part used and every minute spent on every plane is permanently documented and easily reported.

Another invaluable TSO feature is the ability to instantly identify any SN of any Part ever used on any airplane. This is essential for every A/D: You would spend hours looking through cabinets and binders of paperwork to see if you ever put a particular PN/SN on any plane in your life, but all that information comes up within seconds with TSO.

Simply put: TSO inherently documents the complete Parts and Labor History of every plane, with the simple '10 second scan'. 

Logging and barcoding your incoming parts is also easy: for vendors like Aircraft Spruce that offer a web download of parts shipped, all your parts received can be entered and barcoded with little more than ‘point/scan/repeat’ – as many as 45 parts in 15 minutes.

TSO is a monthly service that runs on a local PC in a kiosk ensemble of Computer, Printer, Barcode Scanner, Barcode Printer and more. It is a self-contained system, to which you can add your own networked office PCs for additional reporting and data access.
 

You would still send out your invoices via Quick Books (or equivalent). 

But instead of expecting Quick Books to also be your ‘Job Costing detail’ tool, let Quick Books just do what it’s meant for: Invoicing and Collecting money. Leave all the Job Cost detail to TSO. 

An invoice is meant to be summary of money owed, not a 5-10+ page detailed audit.

Many shops use Quick Books as their All-in-One software tool because it’s the only tool they have.

As a Bonanza pilot myself, I only expect 3 lines on an invoice from my mechanics:

     a)  Parts:         $ 1,234.56           See Appendix 1 for detail of all parts used

     b)  Labor:       $ 7,890.12           See Appendix 2 for detail of time spent

     c)  Total:         $9,124.68

And TSO also breaks down each section of work into separate Task Groups, so that all Parts and Labor are not thrown into one long, unorganized list. This is better for the Customer, and for you.

But the key to any successful system is that it has to be SIMPLE. 

Humans are the weakest link. Despite good intentions, they make mistakes – they’re human.

A linchpin of the TSO system is that once you receive the part and attach the bar code, the ONLY thing the tech has to do is scan the bar code(s)  as they take the parts off the shelf. 10 seconds per scan, 99% error proof.